Volunteer

Click on the roles below to see available days & times and to sign up. 

We'll email you further details about positions after you sign up!

*Volunteers will automatically be registered for FREE and should be a Xenos Home Group Member*

Simulcast Locations for Spheres:

Weds., July 10th:
Warehouse - Risley, Sullivan
4th Street - Woods, Runk/Lowery, West Side
Thurs., July 11th:
Warehouse - Rochford, Foust
4th Street - Conrad-Kate, Hearty
Fri., July 12th:
Warehouse-CLOSED
4th Street - Trident

Wednesday, July 10th

  • Warehouse - Risley, Sullivan
  • 4th Street - Woods, Runk/Lowery

Thursday, July 11th

  • Warehouse - Rochford, Foust
  • 4th Street - Conrad-Kate, Hearty

Friday, July 12th

  • Warehouse - CLOSED
  • 4th Street - Trident

Pre-Conference

The Set-Up Team: Put up signs, set up registration tables, arrange folders and name tags, etc. There are positions to set-up at Main Campus, Building-X, and at the OSU Campus locations. 

Folders/Name Tags: Help assemble name tags for all pre-registered attendees and stuff folders with the needed materials. 

Role Day Time Location Action
Folders/Name Tags Mon., July 8th 9:00am - 12:00pm Main Campus FULL
Folders/Name Tags Mon., July 8th 1:00pm - 4:00pm Main Campus FULL
Folders/Name Tags Tue., July 9th 9:00am - 12:00pm Main Campus FULL
Name Tag Set-Up Tue., July 9th 12:00pm - 3:00pm Main Campus FULL
Set-Up Team Tue., July 9th 9:00am - 12:00pm Main Campus FULL
Set-Up Team Wed., July 10th 11:30am - 12:30pm Building X FULL
Set-Up Team Wed., July 10th 12:00pm - 2:00pm 4th Street and Warehouse FULL

Pre-Registration 

Pre-Registration Table:  Warmly and enthusiastically pass out conference folders and help pre-registered attendees find their name tags. 

Day Time Location Action
Wed., July 10th 5:00pm - 9:00pm Main Campus FULL
Thur., July 11th 8:15am - 12:30pm Main Campus FULL
Thur., July 11th 12:30pm - 5:00pm Main Campus FULL
Thur., July 11th 5:00pm - 9:30pm Main Campus FULL
Fri., July 12th 8:15am - 12:30pm Main Campus FULL
Fri., July 12th 12:30pm - 2:00pm Main Campus FULL
Fri., July 12th  2:00pm - 5:30pm Main Campus FULL
Fri., July 12th 5:00pm - 8:00pm Main Campus FULL

Walk-In Registration — Main Campus

Walk-In Registration Table: Register attendees who did not register prior to the conference by taking electronic payments, providing name tags and a conference folder.  Hospitality is important for this role!

Day Time Location Action
Wed., July 10th 5:00pm - 9:00pm Main Campus FULL
Wed., July 10th 5:00pm - 9:00pm MC Cafe FULL
Wed., July 10th 5:00pm - 9:00pm Building X FULL
Thur., July 11th 8:15am - 12:30pm Main Campus FULL
Thur., July 11th 12:30pm - 5:00pm Main Campus FULL
Thur., July 11th 5:00pm - 9:00pm Main Campus FULL
Thur., July 11th 6:00pm - 9:00pm MC Cafe FULL
Thur., July 11th 6:00pm - 9:00pm Building X FULL
Fri., July 12th 8:15am - 12:30pm Main Campus FULL
Fri., July 12th 12:30pm - 5:00pm Main Campus FULL
Fri., July 12th 6:30pm - 8:00pm Main Campus FULL
Fri., July 12th 6:30pm - 8:00pm MC Cafe FULL
Fri., July 12th 6:30pm - 8:00pm Building X FULL

Walk-In Registration — OSU Campus

Walk-In Registration Table: Register attendees who did not register prior to the conference by taking electronic payments, providing name tags and a conference folder.  Hospitality is important for this role!

Day Time Location Action
Wed., July 10th 5:30pm - 9:30pm 4th Street FULL
Wed., July 10th 5:30pm - 9:30pm The Warehouse FULL
Thur., July 11th 6:00pm - 9:00pm 4th Street FULL
Thur., July 11th 6:00pm - 9:00pm The Warehouse FULL
Fri., July 12th 6:00pm - 8:00pm 4th Street FULL

Teacher Assistant 

Breakout Session Teacher’s Assistants or TAs: Help the breakout session teachers and make sure the class runs smoothly. This includes signing in guests, taking attendance, distributing notes, cleaning room, and assisting the teacher. 

Day Time Location Action
Thur., July 11th 10:30am - 12:15pm Main Campus FULL
Thur., July 11th 1:30pm - 3:15pm Main Campus FULL
Thur., July 11th 3:00pm - 4:45pm Main Campus FULL
Fri., July 12th 10:30am - 12:15pm Main Campus FULL
Fri., July 12th 1:30pm - 3:15pm Main Campus FULL
Fri., July 12th 3:00pm - 5:00pm Main Campus FULL

Parking 

Parking: Prevent traffic congestion by directing cars into parking spots and directing traffic before and after the meeting. This also includes security duty which involves patrolling the parking lots for suspicious activity. 

Day Time Location Action
Wed., July 10th 5:30pm - 10:30pm Main Campus FULL
Wed., July 10th 6:30pm - 10:00pm 4th Street FULL
Wed., July 10th 6:30pm - 10:00pm The Warehouse FULL
Thur., July 11th 11:30am - 1:00pm Main Campus FULL
Thur., July 11th 5:30pm - 10:30pm Main Campus FULL
Thur., July 11th 6:30pm - 10:00pm 4th Street FULL
Thur., July 11th 6:30pm - 10:00pm The Warehouse FULL
Fri., July 12th 11:30am - 1:00pm Main Campus FULL
Fri., July 12th 5:30pm - 9:30pm Main Campus FULL
Fri., July 12th 7:00pm - 9:00pm 4th Street FULL

Bookstore 

Bookstore: Wait on customers, answer questions, and receive payment for their purchases. Experience with Square Register recommended but we will provide training. 

Flash Drive/T-Shirt Sales: Assist customers in filling out the order form and taking payments.  The flash drive will be shipped after the conference. 

Role Day Time Location Action
Bookstore Wed., July 10th 6:00pm - 10:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Wed., July 10th 6:30pm - 10:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Thur., July 11th 9:00am - 12:00pm Main Campus FULL
Bookstore Thur., July 11th 9:00am - 12:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Thur., July 11th 12:00pm - 4:30pm Main Campus FULL
Bookstore Thur., July 11th 12:00pm - 3:00pm Main Campus FULL
Bookstore Thur., July 11th 3:00pm - 6:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Thur., July 11th 4:30pm - 8:30pm Main Campus FULL
Bookstore Thur., July 11th 6:00pm - 10:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Fri., July 12th 9:00am - 12:00pm Main Campus FULL
Bookstore Fri., July 12th 9:00am - 12:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Fri., July 12th 12:00pm - 4:30pm Main Campus FULL
Bookstore Fri., July 12th 12:00pm - 3:00pm Main Campus FULL
Bookstore Fri., July 12th 3:00pm - 6:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Fri., July 12th 4:30pm - 8:00pm Main Campus FULL
Bookstore Fri., July 12th 6:00pm - 9:00pm Main Campus FULL

Emergency Medical Team 

Emergency Medical Team:  Official medical training and current CPR certification are both required for this role.  You will exchange cell phone numbers with other team members and might be called into a situation that requires medical assistance. 

Day Time Location Action
Wed., July 10th 6:30pm - 10:00pm Main Campus FULL
Wed., July 10th 6:30pm - 10:00pm 4th Street FULL
Wed., July 10th 6:30pm - 10:00pm The Warehouse FULL
Thur., July 11th 2:00pm - 5:00pm Main Campus FULL
Thur., July 11th 6:30pm - 10:00pm 4th Street FULL
Thur., July 11th 6:30pm - 10:00pm The Warehouse FULL
Thur., July 11th 6:30pm - 10:00pm Main Campus FULL
Fri., July 12th 2:00pm - 5:00pm Main Campus FULL
Fri., July 12th 6:30pm - 9:00pm 4th Street FULL
Fri., July 12th 6:30pm - 9:15pm Main Campus FULL

Hospitality Team 

The Hospitality Team: Greet guests and answer any questions. This position requires a willingness to smile, be friendly, offer directions, and initiate when someone who may seem lost.  You will need to be familiar with the building and the event.

Day Time Location Action
Wed., July 10th 6:00pm - 10:00pm Main Campus FULL
Thur., July 11th 9:00am - 12:00pm Main Campus FULL
Thur., July 11th 12:00pm - 4:00pm Main Campus FULL
Thur., July 11th 4:00pm - 9:30pm Main Campus FULL
Fri., July 12th 9:00am - 12:00pm Main Campus FULL
Fri., July 12th 12:00pm - 4:00pm Main Campus FULL
Fri., July 12th 4:00pm - 8:45pm Main Campus FULL

Snack Bar 

Snack Bar: Maintain the sale of snacks and coffee at designated areas. This includes receiving payment, restocking supplies, and cleaning. You should greet guest with warmth and enthusiasm while being able to answer any questions. 

Role Day Time Location Action
Snack Bar Wed., July 10th 6:00pm - 9:00pm MC Cafe FULL
Snack Bar Wed., July 10th 6:00pm - 10:30pm Main Campus FULL
Snack Bar Wed., July 10th 6:00pm - 10:30pm Building X FULL
Snack Bar Thur., July 11th 8:30am - 12:00pm Main Campus FULL
Snack Bar Thur., July 11th 1:00pm - 5:00pm Main Campus FULL
Snack Bar Thur., July 11th 6:00pm - 9:00pm MC Cafe FULL
Snack Bar Thur., July 11th 6:00pm - 10:30pm Main Campus FULL
Snack Bar Thur., July 11th 6:00pm - 10:30pm Building X FULL
Snack Bar Fri., July 12th 8:30am - 12:00pm Main Campus FULL
Snack Bar Fri., July 12th 1:00pm - 5:00pm Main Campus FULL
Snack Bar Fri., July 12th 6:00pm - 9:00pm MC Cafe FULL
Snack Bar Fri., July 12th 6:00pm - 9:00pm Main Campus FULL
Snack Bar Fri., July 12th 6:00pm - 9:00pm Building X FULL

Post-Conference 

Pack-Up: Pack-up and transport conference materials back to the Xenos Office. This involves collecting items, lifting, and carrying them to a vehicle. Physical capacity to do the job is important!

Clean-Up: Occurs Saturday after the conference. You will be working alongside the facilities employees to clean rooms, and carry, lift and transport materials. Physical capacity to do the job is important!

Role Day Time Location Action
Pack Up Fri., July 12th 8:00pm - 10:00pm Main Campus FULL
Clean up Fri., July 12th 8:00pm - 10:00pm 4th Street FULL
Clean up Thur., July 11th 8:00pm - 10:00pm The Warehouse FULL
Pack Up Fri., July 12th 8:45pm - 9:30pm Building X FULL
Clean Up Sat., July 13th 9:00am - 12:00pm Main Campus FULL