Volunteer

Pre-Conference

The Set-Up Team: Put up signs, set up registration tables, arrange folders and name tags, etc. There are positions to set-up at Main Campus, Building-X, and at the OSU Campus locations. 

Folders/Name Tags: Help assemble name tags for all pre-registered attendees and stuff folders with the needed materials. 

Pre-Registration 

Pre-Registration Table:  Warmly and enthusiastically pass out conference folders and help pre-registered attendees find their name tags. 

Walk-In Registration — Main Campus

Walk-In Registration Table: Register attendees who did not register prior to the conference by taking electronic payments, providing name tags and a conference folder.  Hospitality is important for this role!

Walk-In Registration — OSU Campus

Walk-In Registration Table: Register attendees who did not register prior to the conference by taking electronic payments, providing name tags and a conference folder.  Hospitality is important for this role!

Teacher Assistant 

Breakout Session Teacher’s Assistants or TAs: Help the breakout session teachers and make sure the class runs smoothly. This includes signing in guests, taking attendance, distributing notes, cleaning room, and assisting the teacher. 

Parking 

Parking: Prevent traffic congestion by directing cars into parking spots and directing traffic before and after the meeting. This also includes security duty which involves patrolling the parking lots for suspicious activity. 

Bookstore 

Bookstore: Wait on customers, answer questions, and receive payment for their purchases. Experience with Square Register recommended but we will provide training. 

Flash Drive/T-Shirt Sales: Assist customers in filling out the order form and taking payments.  The flash drive will be shipped after the conference. 

Emergency Medical Team 

Emergency Medical Team:  Official medical training and current CPR certification are both required for this role.  You will be given a walkie-talkie and might be called into a situation that requires medical assistance. 

Hospitality Team 

The Hospitality Team: Greet guests and answer any questions. This position requires a willingness to smile, be friendly, offer directions, and initiate when someone who may seem lost.  You will need to be familiar with the building and the event.

Snack Bar 

Snack Bar: Maintain the sale of snacks and coffee at designated areas. This includes receiving payment, restocking supplies, and cleaning. You should greet guest with warmth and enthusiasm while being able to answer any questions. 

Coffee Maker volunteers also help with the snack bar but have the added responsibility of arriving early to brew coffee. 

Post-Conference 

Pack-Up: Pack-up and transport conference materials back to the Xenos Office. This involves collecting items, lifting, and carrying them to a vehicle. Physical capacity to do the job is important!

Clean-Up: Occurs Saturday after the conference. You will be working alongside the facilities employees to clean rooms, and carry, lift and transport materials. Physical capacity to do the job is important!