Volunteer

 

It takes over 400 volunteers to make the Summer Institute function effectively!
Volunteer and you will be registered to attend the conference for FREE!

Simulcast Locations for Spheres:
Weds., July 11th: Warehouse - Rochford & Patch | 4th Street - McCallum
Thurs., July 12th: Warehouse - DeLashmutt | 4th Street - Risley & Woods
Friday, July 13th: Warehouse - Foust & Lowery | 4th Street - Hilario & Hearty

Click on the roles below to see days & times available and to sign up.  
*Volunteers should be a Xenos Home Group Member*

Pre-Conference (FULL)

The Set-Up Team will be in charge of getting everything in place and ready for XSI to start. This includes putting up signs, registration tables, laying out folders and name tags, etc. There are positions to set-up at Main Campus, Building-X, and at the OSU Campus locations. Further details will be emailed to you.

Folders/Name Tags volunteers will help assemble name tags for all pre-registered attendees and stuff folders with the needed materials. Further details will be emailed to you.

Role Day Time Location Action
Folders/Name Tags Mon., July 9th 9:00am - 12:00pm Main Campus FULL
Folders/Name Tags Mon., July 9th 1:00pm - 4:00pm Main Campus FULL
Folders/Name Tags Tue., July 10th 9:00am - 12:00pm Main Campus FULL
Name Tag Set-Up Tue., July 10th 12:00pm - 3:00pm Main Campus FULL
Set-Up Team Tue., July 10th 9:00am - 12:00pm Main Campus FULL
Set-Up Team Wed., July 11th 11:30am - 12:30pm Building X FULL
Set-Up Team Wed., July 11th 12:00pm - 2:00pm OSU Campus FULL

Pre-Registration (FULL)

Pre-Registration Table volunteers will pass out conference folders and help pre-registered attendees find their name tags. This position requires volunteers to greet guests with warmth and enthusiasm. You will also need to guide walk-in guests to the Walk-In Registration Table. Further details will be emailed to you.

Day Time Location Action
Wed., July 11th 5:30pm - 9:30pm Main Campus FULL
Thur., July 12th 8:15am - 12:30pm Main Campus FULL
Thur., July 12th 12:30pm - 5:00pm Main Campus FULL
Thur., July 12th 5:00pm - 9:30pm Main Campus FULL
Fri., July 13th 8:15am - 12:30pm Main Campus FULL
Fri., July 13th 12:30pm - 5:00pm Main Campus FULL
Fri., July 13th 5:00pm - 9:00pm Main Campus FULL

Walk-In Registration — Main Campus (FULL)

Walk-In Registration Table volunteers will register attendees who did not register prior to the conference by taking electronic payments, providing name tags and a conference folder.  This role is often the first interaction a guest will have with a Xenos member, so hospitality is important. Further details will be emailed to you.

Day Time Location Action
Wed., July 11th 5:00pm - 9:00pm Main Campus FULL
Wed., July 11th 5:00pm - 9:00pm Cafe FULL
Wed., July 11th 5:00pm - 9:00pm Building X FULL
Thur., July 12th 8:15am - 12:30pm Main Campus FULL
Thur., July 12th 12:30pm - 5:00pm Main Campus FULL
Thur., July 12th 5:00pm - 9:00pm Main Campus FULL
Thur., July 12th 6:00pm - 9:00pm Cafe FULL
Thur., July 12th 6:00pm - 9:00pm Building X FULL
Fri., July 13th 8:15am - 12:30pm Main Campus FULL
Fri., July 13th 12:30pm - 5:00pm Main Campus FULL
Fri., July 13th 5:00pm - 8:00pm Main Campus FULL
Fri., July 13th 6:00pm - 8:00pm Cafe FULL

Walk-In Registration — OSU Campus (FULL)

Walk-In Registration Table volunteers will register attendees who did not register prior to the conference by taking electronic payments, providing name tags and a conference folder.  This role is often the first interaction a guest will have with a Xenos member, so hospitality is important. Further details will be emailed to you.

Day Time Location Action
Wed., July 11th 5:30pm - 9:30pm 4th Street FULL
Wed., July 11th 5:30pm - 9:30pm The Warehouse FULL
Thur., July 12th 6:00pm - 9:00pm 4th Street FULL
Thur., July 12th 6:00pm - 9:00pm The Warehouse FULL
Fri., July 13th 6:00pm - 8:00pm 4th Street FULL
Fri., July 13th 6:00pm - 8:00pm The Warehouse FULL

Teacher Assistant (FULL)

Breakout Session Teacher’s Assistants or TAs will help the breakout session teachers and make sure the class runs smoothly. You will be in charge of signing in guests, taking attendance, distributing notes, cleaning room, and assisting the teacher.  Further details will be emailed to you.

Day Time Location Action
Thur., July 12th 10:30am - 12:15pm Main Campus FULL
Thur., July 12th 1:30pm - 3:15pm Main Campus FULL
Thur., July 12th 3:00pm - 4:45pm Main Campus FULL
Fri., July 13th 10:30am - 12:15pm Main Campus FULL
Fri., July 13th 1:30pm - 3:15pm Main Campus FULL
Fri., July 13th 3:00pm - 4:45pm Main Campus FULL

Parking (FULL)

Parking volunteers will help to prevent traffic congestion by directing cars into parking spots and directing traffic before and after the meeting. This also includes security duty which involves patrolling the parking lots for suspicious activity. Further details will be emailed to you.

Day Time Location Action
Wed., July 11th 5:30pm - 10:30pm Main Campus FULL
Wed., July 11th 6:30pm - 10:00pm 4th Street FULL
Wed., July 11th 6:30pm - 10:00pm The Warehouse FULL
Thur., July 12th 11:30am - 1:00pm Main Campus FULL
Thur., July 12th 5:30pm - 10:30pm Main Campus FULL
Thur., July 12th 6:30pm - 10:00pm 4th Street FULL
Thur., July 12th 6:30pm - 10:00pm The Warehouse FULL
Fri., July 13th 11:30am - 1:00pm Main Campus FULL
Fri., July 13th 5:30pm - 9:30pm Main Campus FULL
Fri., July 13th 7:00pm - 9:00pm 4th Street FULL
Fri., July 13th 7:00pm - 9:00pm The Warehouse FULL

Bookstore (FULL)

Bookstore volunteers will wait on customers, answer questions, and receive payment for their purchases. Experience with Square Register recommended but we will provide training. Further details will be emailed to you.

Flash Drive/T-Shirt Sales - The entire XSI conference will be available on flash drive.  It will include:  plenary sessions, and breakout sessions with PPT and handouts. Volunteers will assist customers in filling out the order form and taking payments.  The flash drive will be shipped after the conference. Further details will be emailed to you.

Role Day Time Location Action
Bookstore Wed., July 11th 6:00pm - 10:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Wed., July 11th 6:30pm - 10:00pm Main Campus FULL
Flash Drive/T-Shirt Sales Thur., July 12th 9:00am - 12:00pm Main Campus FULL
Bookstore Thur., July 12th 9:00am - 1:15pm Main Campus FULL
Flash Drive/T-Shirt Sales Thur., July 12th 12:00pm - 4:30pm Main Campus FULL
Bookstore Thur., July 12th 1:00pm - 6:15pm Main Campus FULL
Flash Drive/T-Shirt Sales Thur., July 12th 4:30pm - 8:30pm Main Campus FULL
Bookstore Thur., July 12th 6:00pm - 10:30pm Main Campus FULL
Flash Drive/T-Shirt Sales Fri., July 13th 9:00am - 12:00pm Main Campus FULL
Bookstore Fri., July 13th 9:00am - 1:15pm Main Campus FULL
Flash Drive/T-Shirt Sales Fri., July 13th 12:00pm - 4:30pm Main Campus FULL
Bookstore Fri., July 13th 1:00pm - 6:15pm Main Campus FULL
Flash Drive/T-Shirt Sales Fri., July 13th 4:30pm - 8:00pm Main Campus FULL
Bookstore Fri., July 13th 6:00pm - 9:30pm Main Campus FULL

Emergency Medical Team (FULL)

Emergency Medical Team volunteers are required to have official medical training and current CPR certification.  You will be given a walkie-talkie and might be called into a situation that requires medical assistance. Further details will be emailed to you.

Day Time Location Action
Wed., July 11th 6:30pm - 10:00pm Main Campus FULL
Wed., July 11th 6:30pm - 10:00pm 4th Street FULL
Wed., July 11th 6:30pm - 10:00pm The Warehouse FULL
Thur., July 12th 2:00pm - 5:00pm Main Campus FULL
Thur., July 12th 6:30pm - 10:00pm 4th Street FULL
Thur., July 12th 6:30pm - 10:00pm The Warehouse FULL
Thur., July 12th 6:30pm - 10:00pm Main Campus FULL
Fri., July 13th 2:00pm - 5:00pm Main Campus FULL
Fri., July 13th 6:30pm - 9:00pm 4th Street FULL
Fri., July 13th 6:30pm - 9:00pm The Warehouse FULL
Fri., July 13th 6:30pm - 9:15pm Main Campus FULL

Hospitality Team (FULL)

The Hospitality Team volunteers will greet guests and answer any questions. This position requires a willingness to smile, be friendly, offer directions, and initiate when someone who may seem lost.  You will need to be familiar with the building and the event. Further details will be emailed to you.

Day Time Location Action
Wed., July 11th 6:00pm - 10:00pm Main Campus FULL
Thur., July 12th 9:00am - 12:00pm Main Campus FULL
Thur., July 12th 12:00pm - 4:00pm Main Campus FULL
Thur., July 12th 4:00pm - 9:30pm Main Campus FULL
Fri., July 13th 9:00am - 12:00pm Main Campus FULL
Fri., July 13th 12:00pm - 4:00pm Main Campus FULL
Fri., July 13th 4:00pm - 8:45pm Main Campus FULL

Snack Bar (FULL)

Snack Bar volunteers maintain the sale of snacks and coffee at designated areas. This includes receiving payment, restocking supplies, and cleaning. You should greet guest with warmth and enthusiasm while being able to answer any questions. Further details will be emailed to you.

Coffee Maker volunteers also help with the snack bar but have the added responsibility of arriving early to brew coffee. Further details will be emailed to you.

Role Day Time Location Action
Coffee Maker Wed., July 11th 4:00pm - 7:30pm Cafe FULL
Coffee Maker Wed., July 11th 4:00pm - 9:00pm Main Campus FULL
Coffee Maker Wed., July 11th 5:00pm - 9:00pm Building X FULL
Snack Bar Wed., July 11th 6:00pm - 9:00pm Cafe FULL
Snack Bar Wed., July 11th 6:00pm - 10:30pm Main Campus FULL
Snack Bar Wed., July 11th 6:00pm - 10:30pm Building X FULL
Snack Bar Thur., July 12th 8:30am - 12:00pm Main Campus FULL
Snack Bar Thur., July 12th 1:00pm - 5:00pm Main Campus FULL
Coffee Maker Thur., July 12th 4:00pm - 7:30pm Cafe FULL
Coffee Maker Thur., July 12th 4:00pm - 9:00pm Main Campus FULL
Coffee Maker Thur., July 12th 5:00pm - 9:00pm Building X FULL
Snack Bar Thur., July 12th 6:00pm - 9:00pm Cafe FULL
Snack Bar Thur., July 12th 6:00pm - 10:30pm Main Campus FULL
Snack Bar Thur., July 12th 6:00pm - 10:30pm Building X FULL
Snack Bar Fri., July 13th 8:30am - 12:00pm Main Campus FULL
Snack Bar Fri., July 13th 1:00pm - 5:00pm Main Campus FULL
Coffee Maker Fri., July 13th 4:00pm - 7:30pm Cafe FULL
Coffee Maker Fri., July 13th 4:00pm - 9:00pm Main Campus FULL
Coffee Maker Fri., July 13th 5:00pm - 9:00pm Building X FULL
Snack Bar Fri., July 13th 6:00pm - 9:00pm Cafe FULL
Snack Bar Fri., July 13th 6:00pm - 9:00pm Main Campus FULL
Snack Bar Fri., July 13th 6:00pm - 9:00pm Building X FULL

Post-Conference (FULL)

Pack-Up volunteers will pack-up and transport conference materials back to the Xenos Office. This involves collecting items, lifting, and carrying them to a vehicle. Volunteers should be physically capable to do these things if signing up. Further details will be emailed to you.

Clean-Up volunteers will work the Saturday after the conference. You will be working alongside the facilities employees and your duties will include cleaning, carrying, lifting, and transporting. Volunteers should be physically capable to do these things if signing up. Further details will be emailed to you.

Role Day Time Location Action
Pack Up Fri., July 13th 8:00pm - 10:00pm Main Campus FULL
Pack Up Fri., July 13th 8:45pm - 9:30pm Building X FULL
Clean Up Sat., July 14th 9:00am - 12:00pm Main Campus FULL