2121 Registration Fees
2122 Tuition
2123 Discounts
2124 Transportation Expense
2125 Late Pickup Penalty
2131 Delinquent Accounts
2132 Payment in Case of Withdrawal
2141 XCS Financial Aid Program
2211 Monthly Increments to Xenos Christian Fellowship
2212 Preparation and Approval
2221 Schedule of Payments for Teachers
2222 Schedule of Payments for Hourly Employees
2223 Compulsory Pay Deductions
2231 Student Accounts
2232 Petty Cash
2233 Moneys Received
2120 Student Expenses
2121 Registration Fees
2121.1 Registration fees are payable annually.
2121.2 Registration fees are non refundable.
2121.3 Families attending Calumet and Xenos Christian Schools who elect Electronic Funds Transfer (EFT) for tuition payments receive a significant registration discount.
2122 Tuition
2122.1 Yearly tuition fees are reviewed and established annually by the Board.
2122.2 For non-EFT families, a late fee is assessed if an account has unpaid tuition and/or late fees on the fifteenth of the month. For all accounts, a charge is assessed if a payment is returned for non-sufficient funds.
2123 Discounts
2123.1 A significant multi-child discount is available for elementary and middle school students attending Calumet and Xenos Christian Schools. Due to the small class size, we do not offer a multi-child discount at Harambee Christian School.
2123.2 Since Xenos Christian Schools have an obligation to its employees and entire student body, no reductions in payments can be made for vacations, holidays, or absences regardless of the cause.
2124 Transportation Expense
2124.1 Transportation is the responsibility of each student's parent.
2125 Late Pickup Penalty
2125.1 Calumet and Xenos Christian School: Students must be picked-up no later than 15 minutes from the close of school. If a student remains on the premises after this period, a late pickup fee is assessed.
2125.2 Harambee Christian School: Students must be picked-up no later than 15 minutes from the close of school. If a student remains on the premises after this period, a late pickup fee is assessed.
2130 Payments
2131 Delinquent Accounts
2131.1 If two consecutive tuition payments are unpaid at the first of a month, the student is not permitted to attend school until the prior month's tuition is paid. In addition, student assessments and conferences are withheld.
2131.2 All accounts must be paid in full for the current term for grade cards to be issued or any records or transcripts to be released.
2131.3 If the complete tuition balance is not paid by June 15 of the school year, the student will not be re-enrolled for the next school year nor records and transcripts released.
2132 Payment in Case of Withdrawal
2132.1 If a student withdraws after the start of school, a one-month notice is required. If not provided, tuition is due one month from the date of notice.
2132.2 After official enrollment, if a student is withdrawn prior to the beginning of the school, a one-month tuition penalty is due by July 1, of the current school year.
2140 Financial Aid
2141 Xenos Christian Schools Financial Aid Program
2141.1 Financial aid is available for qualifying families. Assessment as are processed through Private School Aid Service, an independent company.
2141.2 Families granted aid must sign a Financial Aid Contract agreeing to student performance standards and parental participation necessary to maintain the award.
2210 Budget
2211 Preparation and Approval
2211.1 The finance director prepares the which is approved by the superintendent prior to submitting it to the school board.
2211.2 The budget will be submitted to the school board in July of each year.
2220 Payroll
2221 Schedule of Payments for Teachers
2221.1 All certificated employees shall be paid every two weeks.
2221.2 Payment of salary shall be in 26 equal amounts.
2222 Schedule of Payments for Hourly Employees
2222.1 All classified and part-time certificated employees shall be paid every two weeks.
2222.2 Employees have the responsibility to fill out time cards daily.
2223 Compulsory Pay Deductions
2223.1 Employees are subject to three compulsory pay deductions: Federal withholding taxes, withholding tax for the state and city, and Social Security.
2230 Administrative Responsibilities
2231 Student Accounts
2231.1 The finance director is responsible for keeping student ledgers current.
2231.2 It is the finance director's job to see that all past due accounts are pursued as directed by the superintendent.
2231.3 The finance director will keep the superintendent aware of the status of any account abnormalities.
2232 Petty Cash
2232.1 The finance director shall keep petty cash available for school purchases or expenses less than $100.00. Any items over that amount must be approved by the school superintendent.
2232.2 As needed, but not less than each four weeks, an accounting of the petty cash shall be made and recorded in the Xenos accounting office.
2233 Moneys Received
2233.1 Cash, including checks, shall be deposited regularly.
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