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Group Process/Notes Participant's Guide
Team Analysis
Your Purpose
Your purpose is to develop and document a solid
base of knowledge, understanding and wisdom
REVIEW the plan for the session in which captures what has been done by your
terms of the Biblical basis, plan, ministry team as well as what can be done in
time frame and ultimate goal. the future. This type of analysis is founded
on the Biblical principle that successful
action is most often preceded by careful
assessment.
Proverbs 24:3-6 By wisdom a house is built,
and by understanding it is established; and by
knowledge the rooms are filled with all
precious and pleasant riches. A wise man is
strong, and a man of knowledge increases power.
For by wise guidance you will wage war, and in
abundance of counselors there is victory.
Your Plan
You will be completing your Team Analysis by
sizing up your team's accomplishments to date
and then, through a process called SWOT
Analysis, assessing both the inner workings and
external factors of your team. SWOT Analysis
is based on the assumption that an effective
strategy maximizes a ministry's strengths and
opportunities while at the same time minimizing
its weaknesses and threats.
Your Goal
At the conclusion of the Team Analysis, you and
your team members will develop up to eight
prioritized "issue statements." These will be
included in your Ministry Assessment Report and
used for the Ministry Planning that follows.
Your Resources
To complete the Team Analysis you will utilize
input from the team members you selected and
the worksheets on the following pages.
Guidance and help facilitating group
discussions with your team are available from
your assigned facilitator. To keep the process
easy to use, the definition of each dimension
is provided along with cues to consider and
several examples.
Group Process/Notes Participant's Guide
ASK participants to share their Accomplishments to Date
observations of accomplishments to
date. Consider the last twelve months of your team's
ministry. From your own perspective, list what
MAINTAIN balanced participation by you feel have been your team's major
soliciting input from all accomplishments or results as well as greatest
participants. disappointments or downfalls. Strive to be
balanced in your perspective by entering this
exercise in prayer, knowing your tendency
(overly optimistic or negative) and thinking
objectively about what actually did or did not
happen. In listing your accomplishments, also
make note of contributing factors or other
relevant observations that might help someone
else's understanding.
Our team's major positive results to date:
Positive Result: Notes:
Our team's greatest disappointments/downfalls
to date:
Disappointment/downfalls Notes:
Group Process/Notes
Participant's Guide
INTRODUCE the team analysis grid, Team Analysis Grid
cautioning participants about
identifying too many success factors. Now, with these accomplishments in view,
complete the Team Analysis Grid. This grid
calls you to first identify factors critical to
your team's success factors and then second,
assess the internal Strengths and Weakness and
external Opportunities and Threats in front of
your team according to each factor. An
explanation is provided below, followed by the
actual grid worksheet.
1. Identify "Success Factors" - What is Most
Important for your Team's Effectiveness?
Thinking about the major challenges your
ministry team faces, identify three to five
factors that are most influential to your
team's success or struggles. These "Success
Factors" describe the most critical activities,
functions or roles that influence your team's
effectiveness.
For example, the key success factors for an
evangelistic ministry team might include
witnessing, follow-up, discipleship, and
prayer. There may be many other success
factors that apply to this or any other team,
but keep two key ideas in mind. First, think
specifically about your team's unique purpose
and situation. Secondly, resist the tendency
to list too many success factors and fail to
differentiate the critical three to five that
will make the most impact.
List these factors across the top of the
worksheet.
2. Complete a SWOT Analysis for each Success
Factor
The SWOT Analysis is:
* An acronym for the internal Strengths and
Weaknesses of a ministry and external
Opportunities and Threats facing the ministry; and
* A systematic process of analyzing your team's
Success Factors against these four criteria.
On the next page you will find definitions of
the four criteria to consider for each Success
Factor, followed by applicable illustrations
and ideas. The completed Team Analysis Grid
for the Front Door ministry team can also be
reviewed in the Appendix.
Group Process/Notes Participant's Guide
Internal Strengths and Weaknesses
Strengths: A strength
is a resource, skill or
other advantage within the ministry team which
will help to achieve its mission. A strength
is a distinctive competence which gives the
ministry team an advantage.
Weaknesses: A weakness
is a limitation or
deficiency in resources, skills and
capabilities that seriously impedes effective
achievement of the ministry's mission. Some
weaknesses can become strengths once they are
recognized and resolved.
Examples of internal strengths and
weaknesses
include:
* Degree to which your team is achieving its
goals in a given area
* Skills, giftings, or valuable
characteristics
* Leadership (recruitment, training,
utilization, management)
* Availability and use of financial resources
* Amount of resources such as time, people,
and money required
* Workers (spiritual gifting, expertise,
motivation, knowledge)
Opportunities and Threats
Opportunities: An opportunity
is a favorable
situation in the ministry's environment
(meaning within the church, target group,
geographic area or general society) which
indicates the potential to meet a need
consistent with your mission.
Threats: A threat is a situation in the ministry
environment which indicates a major barrier to
accomplishing your goals. Some threats can
become opportunities once they are recognized
and resolved.
Examples of external
opportunities and threats include:
* Needs of the target group, recipient or
audience
* Changing demographics in the target group
being served
* Receptivity to the ministry
* Forces influencing change
* Availability of external financial
resources
* Awareness of the church or target group
* Perceptions of those being served
Team Analysis Grid
What factors are most important to your team's success?
Success Factor #1 Success Factor #2 Success Factor Success Factor #4 Success Factor #5
Strength
Internal
resources
or
advantages
Weakness
Internal
limitations
or
deficiencies
Opportunity
External
favorable
situations
Threat
External
major
barriers
Group Process/Notes Participant's Guide
Issue Statements
Your Team Analysis Grid covers a broad spectrum
of your ministry's situation and provides a
useful framework for identifying key issues.
Your task is to formulate up to eight priority
issue statements. These statements help lay
the foundation for the next phase, Ministry
Planning.
In developing these issue statements, you are
answering the question,
"What are the most important issues that
should be addressed as our ministry plan is
developed?"
Keep in mind that issue statements are not
tactical solutions or actions. Issue
statements should:
* Represent the interaction between strengths,
weaknesses, opportunities, and threats;
* Be specific issues, observations, concerns or
ideas; and
* Demonstrate a clear relevance to the
performance and effectiveness of your team.
To assist you in formulating your own issue
statements, the following frameworks may
provide a helpful framework to guide your
thinking. Also, see the examples of issue
statements developed by the Front Door ministry
team in the Appendix.
Sample Issue Statement Frameworks
1. Based on (strength) and the target group's
(threat), a more strategic approach should be
developed to (opportunity).
2. Target group's need for (opportunity) cannot
be effectively met through (strength) until the
cause of (weakness) is identified and
addressed.
3. By combining (strength) with (strength), we
could do a better job managing (threat).
4. Increased attention and development of
(weakness) will critically influence our
long-term potential to achieve (opportunity)
and overcome (threat).
5. Because of (threat) and (weakness), our team
is struggling to effectively (opportunity).
Group Process/Notes Participant's Guide
Your Team's Issue Statements:
1.
2.
3.
4.
5.
6.
7.
8.
With these issue statements, you now have the
raw materials to build your team's ministry
plan.
Group Process/Notes Participant's Guide
Senior Leader Action Steps: Team Analysis
Wrap-Up & Goal Setting Session Preparation
* Develop issue statements.
* Review your issue statements with your
ministry supervisor.
* Read and complete Step One of Ministry
Planning (review mission statement). (pp. 1-7)
* Complete individual pre-work on Goal
Possibilities Sheet. (pp. 8-10)
* Select and communicate the date, location and
time of the Goal Setting session to selected
team members.
* Direct selected team members to prepare goal
possibilities utilizing their Worker Guides.
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