Title:  State & Federal Programs Coordinator

Date:  July 2003

Division:  Student Ministries

Directly Reports To:  Superintendent

Unit/Department:  Xenos Christian Schools

Indirectly Reports To:  School Board

General Purpose ("Why does this position exist?"):

Responsible for tracking state and federal funded programs.  Serves as the initial contact person for new families and students.  Responsible for scheduling substitute teachers and assisting employees in completing personnel related paperwork.  In addition, this position monitors the activity of the school nurse, and assists in the logistics of on-site events. 

State Funded Programs:

Non-Public Administrative Cost Reimbursement (NPAC)

-          Ensure compliance with State of Ohio reporting requirements

-          Establish standard reporting time for administrative tasks

-          Ensure the accurate reporting of time by all staff

-          Ensure all information is entered and maintained accurately

Non-Public School Services (NPSS)

-          Coordinate the ordering of classroom resources (books, manipulatives etc.)

-          Maintain classroom inventory information in an accurate and timely manner

-          Requisition and coordinate payment of psychological services, and standardized test materials

-         Supervise the activities of the Columbus Public Schools nurse

35%

Pupil Health:

-          Prepare State Immunization Report

-          Schedule Speech/Hearing Therapist

-          Schedule/conduct annual vision screening

-          Schedule Scoliosis Screening

-          Immunization Collection/Follow-Up

-          Letters sent for excessive absenteeism/fines,etc.

-          Schedule School Psychologist with teachers, administrator and families

15%

Secretarial Support:

-          Greet visitors and answer questions regarding the school’s programs

-          Assist in the preparation of bulk mailings and school-wide distributions including annual registration material

-          Answer phones

-          Organize student and office files

-          Assist students and teachers during emergency dismissal procedures

15%

15%

10%

Personnel:

-         Assist teachers in preparing their teacher certification paperwork

-         Schedule substitute teachers for all certified staff

-         Coordinate Bureau of Criminal Investigation finger printing and paperwork

-         Maintain a file of weekly lesson plans

-         Assist in notifying staff and parents in the event of a school closing

10%

Nature of Supervision Received (check one):

Routine work performed under immediate supervision with detailed instructions.  Activities required minimal decision making.

Primary routine work performed with supervision readily available.  Activities follow established, well-defined procedures, and basic decision are made within the scope of these procedures/guidelines.  Decisions outside the scope of the guidelines are referred to the supervisor.

Work performed independently with supervision available.  Manages and prioritizes own workload; expected to make some non-routine decisions requiring judgment and interpretation.

Under direction as to assignments and general methods of execution, with periodic review of assignments.  Expected to make non-routine decisions requiring analysis and interpretation with limited guidance from supervisor.

Under general direction as to broad assignments.  Determines methods and delivers final results.

Within the broadest scope of the unit's objectives, determines and executes major programs.