Position Description

 

Title: HCS Administrative Assistant Date: June 2003
Division:  Student Ministries Directly Reports To: Building Principal
Unit/Department:  Xenos Christian Schools Indirectly Reports To:  Office Supervisor

 

General Purpose ("Why does this position exist?"): The purpose of this position is to provide efficient, professional administration of the school office.  This position ensures the efficient operation of the office and provides support to the building principal

 

Key Result Areas ("What is done, for what result?")

Percent of Time

Ensure the school remains in compliance with state regulations: including lunch program, daily attendance records, student grade card reports, student files, emergency dismissal procedures, and recording of fire drills.

 

40%

 

Coordinate recruitment of new students. Process registrations and financial aid applications for all families.

 

30%

 

 

Assist with tuition collection.  Help enforce tuition policies by following up with parents in writing and in person when their accounts are not balanced.

 

20%

 

Deliver professional support to school staff, parents, volunteers and visitors to the school.  This position is a “front door” to the school.

 

5%

Regularly complete reports and meet with building principal.

 

5%

 

 

 

 

Nature of Supervision Received (check one):

___

Routine work performed under immediate supervision with detailed instructions.  Activities required minimal decision-making.

___

Primary routine work performed with supervision readily available.  Activities follow established, well-defined procedures, and basic decisions are made within the scope of these procedures/guidelines.  Decisions outside the scope of the guidelines are referred to supervisor.

X

Work performed independently with supervision available.  Manages and prioritizes own workload; expected to make some non-routine decisions requiring judgment and interpretation.

___

Under direction as to assignments and general methods of execution, with periodic review of assignments.  Expected to make non-routine decisions requiring analysis and interpretation with limited guidance from supervisor.

___

Under general direction as to broad assignments.  Determines methods and delivers final results.

___

Within the broadest scope of the unit's objectives, determines and executes major programs.

 

 

Minimum Education & Experience Requirements

This position requires a high school degree, with some post-high school administrative training required.  Four or more years of administrative and supervisory experience are required.

 

 

Competencies ("What knowledge, skills, and motivations are critical to success in this position?")

 

This position requires a character that reflects basic biblical ethics. Membership in, or an active pursuit of membership in, the Xenos Servant Team will show a commitment to this lifestyle.

 

This position requires good communication skills and the ability to manage competing demands from different individuals.  The gifts of administration, helps and hospitality are a necessity.  The gift of leadership is desirable.

 

This position requires strong computer skills.  Familiarity with IBM compatible computers; Microsoft Word, Excel, Power Point and Access software packages.

 

 

 

Signatures

Reviewed By:

 

Date:

Approved By:

 

Date: